Welcome to the Solar Heliospheric and INterplanetary Environment (SHINE) website. Find everything you need to know about the SHINE Workshop, latest news, student information, and organizers’ contact info.

Image credit: https://en.wikipedia.org/wiki/Juneau,_Alaska#/media/File:Downtown_Juneau_with_Mount_Juneau_rising_in_the_background.jpg

The SHINE 2024 workshop will be held in-person only in Juneau, Alaska.

Workshop Dates: August 12 to 16, 2024
Student Day: Sunday, August 11
Location: Centennial Hall Convention Center, Juneau, Alaska
Hotel Booking Deadline: See hotel information below.
Registration Fee: $600 Early Bird/$650 Late Registration
Financial Aid Application Deadline: March 15, 2024
Early Bird Registration Deadline: July 14, 2024 (registration not open yet)
Late Registration Starts: July 15, 2024
Final Registration Deadline (Hard cutoff, No onsite registration): July 26, 2024
Attendance Cap: Attendance will be capped at 300 – 350 participants. Registration will close when the cap is met.
Deadline for abstract submission: TBA (Participants can continue to edit their abstracts until the meeting day)
Childcare Info: TBA
Submit SHINE Workshop Session Proposals by March 11, 2024: https://forms.gle/6xLbC5TVUZf84X1W7

Please note that automated emails sent out by the website will come from webmaster@shinecon.org (not monitored) or webmaster@helioshine.org (monitored). Please set your mailbox to accept email from these addresses so that they do not go to spam.

Location, Shuttle, and Hotels

The SHINE venue is the Juneau Centennial Hall Convention Center as well as the adjacent Arts & Community Center, located in downtown Juneau. Juneau is a town of ~30,000 people composed of two main areas, the downtown and about 8 miles away the valley. The Juneau airport is situated in the valley. 

A shuttle service will be organized going back and forth between the valley and downtown for the duration of the workshop.

Blocks of rooms have been negotiated at several different hotels, both in the valley and in downtown, with most rooms at $299 and price ranging from $189 to $395 plus a few suites at $369-$479. There will be ~200 rooms available (excluding NSF-supported participants). Rooms and registration will be first-come first-serve and we will need to cap participation at a yet to be confirmed number somewhere between 300 and 350 participants (including NSF-supported ones).

For the time being, we are able to share the links for four hotels, with probably 1-2 more hotels to be added.

DOWNTOWN 

Name: Four Points Sheraton 
Rate: $379-$479 
Cutoff date: July 10, 2024 
Website: https://www.marriott.com/events/start.mi?id=1704879144886&key=GRP 
Distance from venue: Downtown Juneau, 292 feet 

Name: Baranoff 
Rate: $299/night 
Cutoff date: July 10, 2024 
Website: https://www.bestwestern.com/en_US/book/hotel-rooms.02019.html?groupId=M78NW6G7  
Distance from venue: Downtown Juneau, 0.3 miles 

Name: The Driftwood Lodge
Rate: $228-284
Cutoff date: July 9, 2024
Website: https://dhalaska.com/ Promo Code: UNH

Additional Downtown Hotels; 
Ramada  
The Alaskan Hotel & Bar 
Alaska’s Capital Inn Bed & Breakfast 
Wing’s Airways & the Taku Glacier Lodge 
Juneau Hotel 
(Also Airbnb)

VALLEY – NEAR AIRPORT 

Name: Aspen 
Rate: $189/night 
Cutoff date: July 10, 2024  
Call 907-500-7700 to reserve and ask for the “EARTH” block of rooms. 
Distance from venue: Valley near airport – shuttle bus to/from venue (~10 mins) 

Name: Super 8  
Rate: $243 
Cutoff date: May 31, 2024  
Call 907-789-4858 and ask for the SHINE 2024 room block. 
Distance from venue: Valley near airport – shuttle bus to venue (~10 mins) 

Have a question? Please contact the correct person according to the following:

For any questions about the financial aid application, venue details, or workshop schedule (TBD), contact the workshop coordinator, Dr. Nada AlHaddad.

For any questions about session proposal, contact the chair of the steering committee, Dr. Noe Lugaz.

For any questions about hotel rooms, registration payment and process, supported participants travel and accommodation, contact our workshop administrator, Christine Schulz

For any questions about the student day scientific organization, the SHINE student representatives, Fallon Konow and Elizabeth Wraback. 

For any questions about technical issues related to the website, such as broken links, login problems, or general inquiries, suggestions and job announcements contact our Webmaster, Dr. Katie Whitman (webmaster@helioshine.org, add ktindiana@hotmail.com in cc for urgent requests). 

SHINE Dashboard

The login on the right sidebar allows users to access the SHINE Dashboard. Once you have logged in, a white icon will appear at the very top of the page on the left. Click there to access the Dashboard. For your convenience, all of the relevant links to prepare for the workshop are available through the Dashboard. The links are also readily available on this page, with the exception of abstract submission. When abstract submission is open, attendees will be required to log in and access the Dashboard to submit their abstract. This will give attendees the capability to edit their own abstracts and add images later on, if desired.

How To videos explaining how to use the Dashboard are available here: https://helioshine.org/shine-dashboard/

Student Financial Support

Students, remember to fill out the Financial Aid Form (https://helioshine.org/shine-financial-aid-application/) by the deadline listed above and ask your advisor to write a recommendation (https://helioshine.org/advisor-recommendation/). When your support is confirmed, you will receive an email with a code to use during the conference registration process. Please do not register before you are confirmed for financial support.

Posters

All posters must adhere to 4′ wide x 4′ high. If you choose to bring 8.5″ by 11″ sheets of paper instead of a poster, you will only receive a 4′ wide X 4′ high area to display your poster. You may also upload your poster image with your abstract on the SHINE website so that it will be archived and accessible after the conference. Watch the How To Edit Your Abstract videos in the SHINE Dashboard to add a poster image.

Only one poster is allowed per person as space is limited. No exceptions.

Guests

All guests that will participate in conference meals and the banquet must be registered and paid for. Everyone will be required to wear a name tag during meals. Hotel staff has been notified that all participants attending events where food is served must have a name tag. Guests attending the full conference will receive their name tag upon arrival. Guests attending only the banquet will receive their name tag from Umbe on Thursday night.

Please pay for your guests when you register and identify their names in the registration form. If you decide to bring additional guests after you have completed registration, you may add them through the Destiny One system, accessible by using the Register link in the SHINE Dashboard.